Effective Date: 06/19/2025

North Kitsap Homeschool Community (“we”, “us”, or “our”) is committed to protecting the privacy of our members and visitors. This Privacy Policy explains how we collect, use, and safeguard your information when you use our website NKHC.org and participate in our community.

Information We Collect

We collect personal information directly from you when you:

  • Register for membership or create a user account
  • Sign up for classes or events
  • Submit forms for participation, reimbursement, or applications
  • Make payments or purchases through our website
  • Participate in discussions, upload files, or post in groups

This may include:

  • Name, email address, phone number
  • Mailing and billing addresses
  • Parent/guardian and child information (e.g., names, ages, allergies)
  • Profile data (photos, bios, group memberships, preferences)
  • Messages, posts, or uploaded files

We also collect non-personal information automatically:

  • IP address, browser type, and device info
  • Pages visited and usage patterns
  • Cookies and similar tracking tools (see below)

How We Use Your Information

We use your information to:

  • Operate and maintain the website
  • Process registrations and payments
  • Assign members to groups, classes, or volunteer roles
  • Communicate with you about schedules, updates, or community notices
  • Provide class leaders with necessary emergency or attendance data
  • Comply with legal or regulatory requirements
  • Improve user experience and site performance

Sharing of Information

We do not sell or rent your personal information. We may share data:

  • With trusted third-party services (e.g., payment processors, plugins)
  • With volunteer teachers or staff for purposes of class rosters and emergency contact
  • As required by law or to protect rights, property, or safety
  • With your explicit consent or at your direction

Some profile data (name, profile picture, groups joined, activity posts) may be visible to other logged-in members, depending on your privacy settings.

Community and Profile Visibility

Our site includes social features such as member profiles, groups, and messaging. You may control what other members can see through your privacy settings. All content shared in groups or discussions may be visible to other members of those groups.

Please avoid posting sensitive personal data in public areas of the site.

Children’s Privacy

Our site is intended for use by adults and parents/guardians. However, we collect limited information about children (e.g., name, age, health notes) solely for co-op participation, class planning, and safety purposes. This information is provided by parents and is not displayed or shared outside necessary administrative use.

We do not knowingly collect data directly from children under age 13 without verified parental consent.

Data Security

We use reasonable security measures to protect your information, including access restrictions and encrypted communication where possible. However, no system is 100% secure, and we cannot guarantee absolute security. However, we do not store any overly-sensitive or compromising data on the site. All financial data is stored through the payment processor and not held at NKHC.org.

Your Choices

You can:

  • Access or update your profile information at any time
  • Control visibility of your profile and group activity
  • Opt out of non-essential emails
  • Request deletion or anonymization of your account or data (subject to legal obligations)
  • Limit or suppress public-facing profile data while remaining active in the community

To request data changes, contact us at admin@nkhc.org.

Third-Party Services

Our site integrates with third-party platforms such as:

  • WooCommerce (for transactions)
  • EventPrime (for scheduling and calendar)
  • BuddyPress (for member profiles and communication)

We do not run advertising, analytics, or social tracking on our site. We use only the cookies that are strictly necessary for members to sign in and for carts/checkout to function. Payments are processed by our PCI-compliant providers (e.g., Stripe/PayPal); when you pay, you interact with their hosted pages, which use their own essential cookies and are governed by their privacy policies.

International Users

If you access our site from outside the United States, you consent to having your information transferred to and processed in the U.S., where data protection laws may differ from your jurisdiction.

Changes to This Policy

We may update this Privacy Policy periodically. Major changes will be posted on the website and, when appropriate, emailed to registered users.

Contact Us

For questions about this policy or to make a privacy-related request, contact:

North Kitsap Homeschool Community
admin@nkhc.org